E-requests in Neptun - MATE Directorate of Education
E-requests in Neptun
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E-requests in Neptun
Last modified: 28. January 2025
The most important information on submitting requests for academic year 2024/25 in NEPTUN can be found in the tables below. The requests are grouped by their access route in NEPTUN.
If a request was charged by a fee, it is automatically transcribed, and you can see it in Finance/Payment menu. The evaluation procedure of the requests starts after the transcribed item was paid in and got fulfilled status. The requests that are not paid by the submission deadline will be invalidated.
For some requests, the fee is transcribed during the evaluation procedure.
More information on the process of payment can be found on the link below: https://ed.uni-mate.hu in menu Finance/ Payment.
To avoid misapplication, please read the information on the application form before completing and submitting it.
If the application needs to be corrected, our colleagues will indicate this by returning the application for correction, describing the error, the deadline for its correction and the possible legal consequences of the failure.
The NEPTUN SYS will also send a system message about the request returned for correction, indicating that the status of the request has changed.
When the request is opened for correction a message window will display information about the necessary corrections.
Requests that can be submitted from choosing Administration menu/ Requests submenu
Surface: NEPTUN Educational System
Steps: Choosing ”Administration” menu, then Requests. The right request has to be chosen, then submitted.
After submission, the request can be tracked under Administration/Requests menu Submitted requests tab.
| Request title | Submission period | Related fees |
| Changing of status of the term to active after deadline 2024/25/2 | 10 February 2025 – 14 March 2025 | 3.000 HUF |
| Changing of status of the term to passive after deadline 2024/25/2 | 10 February 2025 – 14 March 2025 | free of charge |
| Application for temporary (exceptional) deactivation of student status | 15 March 2025 – 28 June 2025 | 3.000 HUF |
| Request for 3rd or 4th consecutive passive semester | 03 February – 14 March 2025 | Free of charges |
| General Request for Educational Issues 2024/25/2 1 | can be submitted continuously | 2500 HUF/request |
| Request for registration of a student with a disability | in the semester of the student's enrolment: 30 September in the autumn semester, 28 February in the spring semester, continuously for senior students (can be submitted at NEPTUN TR from 01 February 2025) |
Free of charge |
| Thesis topic and/or supervisor modification request | can be submitted continuously (3 months before final exam at the latest) | free of charge |
| Request for reclassification to self-financed status | Until 28th February 2025 for 2024/25/2; between 1 June and 30 September for 2025/26/1 |
Free of charge |
| Application for printed document (student status certificate, transcript, extract of master file, temporary student ID, pre-degree certificate) | can be submitted continuously | The request is free of charge, but the fee of certificates has to be paid |
| Equity Request | can be submitted continuously | 10.000 HUF / request |
| Subject recogniton request (optional (C) subjects) | 03 February 2025 – 02 March 2025 | - for students transferred from another HEI**, or former graduated students of another HEI** : 3.000 HUF/subject (The fee is transcribed after decision); - subjects fulfilled when changing program within MATE or continuing studies in same University, from higher vocational education to bachelor, or readmission to same program, and part-time training of the University: Free of charge |
| Application for programme transfer | 1 August 2025 for autumn semester and 20 January 2025 for spring semester 2 | 5000 HUF |
1 General Request for Educational Issues 2024/25/2 can be submitted specially but not excludingly for cases listed below
- registration for more than 45 credits of subjects per semester
- subject registration for 4th times or more (only valid for students of Kaposvár Campus and Károly Róbert Campus, who had started their studies in academic year 2020/21 or before, when number of subject registration was not limited);
- late selection of specialisation;
The general request can not be submitted instead of any other request which has a request template in Neptun system!
Requests that can be submitted from Studies menu/Curriculum submenu
Surface: NEPTUN Educational System
Steps: Select ”Studies” menu, then Curriculum. The right curriculum has to be chosen, then click on ”list subjects”. At the end of the row, click on +, and select submitting request.
After submission, the request can be tracked under Administration/Requests menu Submitted requests tab.
| Request title | Submission period | Related fees |
| Registering a subject after deadline 2024/25/2 | 17 February 2025 – 23 February 2025 | 3.500 HUF / request |
| Drop a subject after deadline 2024/25/2 | 17 February 2025 – 23 February 2025 | 3.500 HUF / request |
| Request for a Course | 27 January 2025 – 06 February 2025 | Free of charge |
| General raising objection request | 26 May 2025 – 11 July 2025 | Free of charge |
| Request for taking an exam out of exam period | 29 June 2025 – 02 July 2025 | 2.500 HUF/request |
| Subject recogniton request (Replacing a subject which can be found in the curriculum) | 03 February 2025 – 02 March 2025 | - for students transferred from another HEI**, or former graduated students of another HEI** : 3.000 HUF/subject (The fee is transcribed after decision.); |
| Request for reduced timetable 2024/25/2 | 03 February 2025 – 16 February 2025 | 1.000 HUF/ subject |
| Subject Recognition based on prior work experience | 03 February 2025 – 02 March 2025 |
3.000 HUF/request |
Requests that can be submitted from Financies menu/Payment submenu
Surface: NEPTUN Educational System
Steps: Choosing ”Financies” menu, then Payment. The transcribed item has to be chosen, then at the end of the row, click on +, and choose submitting request.
| Request title | Submission period | Related fees |
| Request for paying reduced tuition fee 2024/25/2 | Not later than 17 February 2025 | Free of charge |
| Request for paying in installments 2024/25/2 | Not later than 17 February 2025 | Free of charge |
| Request for service fee reimbursement | continuously | Free of charge |
| Request for tuition fee reimbursement | continuously | Free of charge |
Requests that can be submitted on paper
The requests can be downloaded from Paper-based requests website.
| Request title | Submission period | Related fees |
| Application for registration of students with disabilities | in the semester of the student's enrolment - 30 September in the autumn semester, - 28 February in the spring semester, continuous for senior students |
free of charge |
| Requests for benefits and exemptions related to disability | can be submitted continuously | free of charge |
| Thesis confidentiality request | 0 days before the thesis/dissertation submission deadline | 10.000 Ft/accepted request |
| Simplified Subject Recognition Request | up to two weeks after the end of the registration period (The application can only be submitted in the case of entry to a bachelor's degree course with higher edicational vocational training degree or direct entry to the same course) | free of charge |
| Termination of student status upon the student’s own request (Fill in in Neptun SYS, but hand in on paper to Registrar’s Office) | can be submitted continuously | free of charge |
IMPORTANT
In case of submitting a request, you are kindly asked to upload any necessarry attachment.
Please ensure whether the submission of the request was successful or not (Administration/Requests menu – Submitted requests).
Information
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